A distribution list is not a separate contact. The list only stores the email address for each contact on the list. Now that you have your distribution list, you can easily send an email to everyone on that list. The new distribution list will show up in your contacts just like an individual contact added to your address book. Sending an email to your new distribution list is the same as emailing anyone else from your contacts.
The following steps will walk you through sending your first email to the new distribution list:. A new box will pop up that displays your address book with your new distribution list.
Double click the distribution list name and it should appear in the To field. Right-click the distribution list located in the To field and select the Add to Outlook Contacts from the short cut menu.
Distribution lists can also be shared with others by emailing the list as an attachment. You can add a distribution list two ways.
The first option is dragging and dropping from the contacts screen into a new email. You can also attach a distribution list to a new email by switching to the Insert tab and clicking the Outlook Items button. This will open up a menu with the option to select Contacts and then your new distribution list.
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Select the Contacts Tab. Under New Items , select Contact Groups.
Managing Your Distribution List One of the best aspects about distribution lists is how easy they are to edit. Sending an Email to Your Distribution List Now that you have your distribution list, you can easily send an email to everyone on that list. The following steps will walk you through sending your first email to the new distribution list: Switch back to your Mail tab and click the New Email button.
Related Articles. Windows Mac iPhone Android. Fig 3. Undergraduate admissions Admission requirements Admission deadlines Ready to apply? Outlook Print Edit Send fan mail to authors. Click on the People icon within the bottom-left hand corner of Outlook. The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.
Once you have your new email screen up, click the To button. Open the email that contains the distribution list you want to save. Fig 2.
Location of the New Contact Group button View a larger version. Untitled Group: This is the group name, change it to something suitable for your need.
Use Bcc to hide member information: Outlook will automatically create a list of possible users from the GAL to help you find the right user. Fig 3.
Example of new contact group View a larger version. Fig 4. Your new Contact Group local distribution list is now created and added to your list of contacts. Fig 5. Illustration of new contact group View a larger version. We are continually improving our site, so please provide us any feedback on this web page using the form below. It would also be really useful if we could discuss your feedback with you, so if you are happy to be contacted please include your UCL email address in 'Email' field below. This guide is aimed at Staff Before you start